MINUTES

ORGANIZED HAMLET OF DAYS BEACH

2018 ANNUAL GENERAL MEETING MINUTES

SUNDAY JULY 1, 2018 10:00 A.M. (AT THE SHED)

DRAFT - Minutes Not Yet Approved 

  1. Welcome and Introductions 

Terry Lamon called the meeting to order at 10:00 a.m. with approximately 52 residents in attendance, representing 44 of 82 cottages.  

  1. Review of Agenda,

Motion by Colleen Brennan, seconded by Darla Conley, that the agenda be approved as distribution.  Motion carried. 

  1. Minutes of the 2017 Annual Meeting 

Marlin Krieger read the meeting minutes from 2017.

Terry Lamon asked if there were any errors or omissions from the 2017 Meeting Minutes.

Motion by Kim Kitson, seconded by Bill Armstrong to adopt the minutes of the 2017 Annual Meeting.  Motion carried. 

  1. Business Arising from the Minutes 

None

  1.  Financial Statement 

Marlin Krieger reviewed the 2017 revenues and expenses.  Marlin noted a revenue excess of $31,219.38 in 2017 which leaves total funds in reserve of $118,831.51.  Marlin commented that the last page in the handout is the confirmation, from the R.M. of Meota, of the reserve amount for 2017 and account balance.

Motion by Bob Ashauer, seconded by Colleen Brennan that the revenue and expenses be approved.  Motion carried. 

  1. Community Maintenance

-Bill Kitson reviewed the general maintenance for our Hamlet.

Trees are being trimmed along Lakeview Ave.

Calcium chloride, which is used to settle road dust, will be sprayed when the weather improves.

Bill thanked everyone for their help with grass cutting along the boulevard

Rumble strips will be installed in the near future

Darla Conley commented on the good job done by the tree trimmers

Marlin thanked Mike Brennan for the work done on the Days Beach website www.daysbeach.com                          

Motion by Kim Kitson, seconded by Darla Conley to accept the Maintenance Report.  Motion carried. 

  1. Interlake Water 

Terry Lamon discussed a lease option with Interlake Water, no confirmation at this point. 

  1. New Business

Motion by Marlin Krieger, seconded by Bill Kitson that we proceed to become a Resort Village from an Organized Hamlet.

Terry discussed the proposed move change from an Organized Hamlet to a Resort Village due to the ongoing conflicting information being received from the R.M. Terry also read a letter from the R.M.

There was a lengthy discussion on the topic, including the cost of being a Resort Village and legalities to make the change.

Bev Brennan made an amendment to delay the vote to gather further information, seconded by Jeff Peters.  Amended motion carried.

Dennis Maher discussed other options.  Catherine Soffer said that we need to move quicker than one year and suggested we meet again later this year.  Dave and Catherine Soffer also said that Metinota have made this change and are very pleased with the outcome and we should have discussions with them.

Motion by Dennis Maher, seconded by Bev Brennan to hire legal council for advice regarding municipal law for this change.

Motion by Tracey Helmink to hold a meeting later this year to have the voite in September, seconded by Dave Soffer.  Meeting is scheduled for September 2, 2018 at 10:00am at the Shed to vote to become a Resort Village.

A committee has been set up to gather more information on becoming a Resort Village.  Colleen Brennan is the Chairperson of this committee.

Marilynne Earl advised that the lawnmower is in need of constant repairs and asked that the Hamlet purchase a new lawnmower and offered that they will continue to cut the lawn.  Motion by Kim Kitson, seconded by Bill Humphrey to purchase a new riding lawnmower.

  1. Correspondence 

None. 

  1. Election 

Ken Speed thanked the current Hamlet Board for their work this year.

              Marlin Krieger completed 3rd year of 4 year term

              Terry Lamon completed 4th year of 4 year term

              Bill Kitson completed 1st year of 4 year term    

Terry Lamon let his name stand for nomination. Colleen Brennan was nominated but declined the nomination.  Terry called 3 times for nominations from the floor. Terry Lamon was elected by acclimation. one 

  1. Other 

-Commented about buoys breaking loose.  Terry said new anchors have been purchased and will be used in the future.  It was noted that if a cottage owner sees these buoys come loose or have moved that they are welcome to put them back in their location.

-Lake levels have dropped this year verse previous years.  Anyone who wishes to propose new levels is to contact Ruth Seime of the Jackfish Lake Watershed Board.  r.seime@sasktel.net.    

  1. 2018 Fall Meeting 

Scheduled next meeting will be held on Sunday September 2, 2018 at the storage shed.

  1. 2019 Annual Meeting 

                   Annuall Scheduled next meeting will be held on Sunday June 30, 2019 at the storage shed.

  1. Adjournment 

Motion for meeting to be adjourned, moved by Bob Ashauer, seconded by Howard Kirby. Motion carried.  Meeting adjourned.

Motion carried. Meeting adjourned